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Payroll
Overview
The Alaska Statewide Payroll System (AKPAY) is designed to maintain employee and positions records, process pay for employees paid through AKPAY, and provide accumulated payroll information, historical records, and reports of the data processed. Payroll resources include:
AAM - Alaska Administrative Manual - Payroll
The AAM Payroll contains State of Alaska payroll policies and information clarifying payroll procedures. Policies are carried out through standard statewide procedures in the Payroll Procedures Manual (PPM).
PPM - Payroll Procedures Manual
The PPM provides general information and detailed procedures for processing human resource and payroll data in AKPAY for State of Alaska employees.
Salary Schedules
Salary Schedules provides current, future, and historical salary schedules for each bargaining unit. You can also access the Designation by BU (Bargaining Unit) & Location document to assist you in identifying the correct salary schedule to use.
Reference Sheets & Matrices
Reference Sheets & Matrices provides frequently used reference documents such as earnings code and deduction code matrices, payroll calculation sheet including SBS and Medicare, workers' compensation, employers cash-in charge, percentage method of withholding, employer/employee health insurance charges, and earnings include/exclude rules.
Forms & Worksheets
Forms & Worksheets provides a variety of forms required by the Division of Finance, Division of Personnel, and Internal Revenue Service when dealing with various aspects of payroll, such as AKPAY security, warrant status changes, tax withholding, direct deposit, etc. Worksheets include Employer Charge/Deduction, Final Pay/Terminal Leave, Leave Conversion, etc. Also available are historical worksheets for Payroll Calculation and Health Insurance.
Calendars
Calendars provides access to current and prior year payroll, processing, and holiday schedules, as well as a pay period table providing number of days/hours in each pay period.
Data Downloads
Data Downloads provides State agencies, Unions, and Third Party Union Administrators with AKPAY (Alaska Statewide Payroll System) data in a format that can be downloaded to an Excel spreadsheet. Agency data downloads are available for Account route date, Health Insurance errors, and Human Resource (HR) Indicative data. Unions and Third Party Administrators have access to data downloads for membership and deduction files, and health insurance files.
Reporting File Layout
Reporting File Layouts provides State agency mainframe programmers with AKPAY (Alaska Statewide Payroll System) data file formats that can be used for ad hoc inquiries on and reporting of AKPAY data. File formats are available for Warrant Detail, Labor Distribution, Human Resource, Position Control, Leave Activity, and Employee Contact data.
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